IVCE Facility Use Request Form

This form is for individuals or groups requesting use of IVCE Conference Center facilities. Once you submit the form, we will contact you by phone or email to discuss rental fees and any other needed information. Questions can always be directed to Val Ruff at 641-844-5614 or Val.Ruff@iavalley.edu.

Requester Name*

First Last

Cell Phone*

Work Phone

Email*

Enter Email Confirm Email

Event Name*

Event Date*

Additional event date(s)?

If the event is for more than one day, specify additional dates here.

Start Time*

:

NOTE: To indicate 3 pm, put 03 in the HH field and 00 in the MM field. Two digits are required for the hours and minutes of the time specified.

End Time*

:

Special Instructions related to event timing

Use this space if we need more description of the event timing.

Anticipated number of attendees*

Room Set-Up*

As Is (no set-up required)
Classroom (w/ desk tables & chairs)
Board Room (tables in square w/ chairs around)
Theater (chairs only, close together)
Rounds/Banquet (round tables w/ 7 chairs)

Please describe how the tables/chairs should be set up for your meeting. If you don't need a special set-up, please type AS IS and the room will be set up in typical classroom style. For diagrams of the room set-up options, copy this URL -- http://forms.iavalley.edu/doclib/CE/conference-center-setups-capacities.pdf -- and view it in a new browser window.

Room Setup Required By:*

No setup required
Two Hours prior to event start
Four Hours prior to event start
Six Hours prior to event start
One Day prior to event start

Technology Needs*

State of the art technology, including multi-screen projection, speaker systems, free WiFi in the entire conference center, handheld and lapel microphones, conference center phones, Zoom video conferencing capabilities, simple technology integration, Smart Carts with mobile technology, and much more. If you have a technology need, ask and we will work to accommodate you. If no technology is required, type NONE.

Catering*

Yes
No

If you need catering, Great Western Dining at MCC has first right of refusal per their contract with IVCCD. To arrange catering, contact Steve Rowden at 641-844-5760 or MCCFoodService@iavalley.edu.

Alcohol served?*

Yes
No

Additional information/instructions/requests

A copy of this IVCE Facility Use Request Form will be emailed to Val Ruff, IVCE Business Outreach & Conference Center Coordinator. With this information in hand, Val will call or email you to discuss rental fees and any other details as appropriate. Thanks for using this form!

Special Information*

This checkbox signifies that I have read and understand this information.

* In accordance with the Iowa Smoke Free Air Act, use of tobacco or vaping products is not allowed on any of our grounds or in our facilities. This includes all buildings, grounds, sidewalks, parking lots, vehicles on campus, and streets within the campus. * Charges will be assessed for damages, abuse or theft of college property directly attributable to negligent acts or omissions of the customer and/or your employees, representatives or invitees. * Contact Val Ruff at IVCE if there are changes to any of your meeting plans or facility requirements. There may be a charge for changes made with less than three business days' notice before the event.

Comments

This field is for validation purposes and should be left unchanged.

Contact

Valerie Ruff